Late Entries, Transfers & Cancellations

Entries (Online and Late)

Online entries are available until 5pm Friday 19 June 2026.

After online entries close, late entries will be subject to the availability of races and can only be made in person at Registration at the location and times below.

If a distance is sold out there will be no late entries available at Registration. There is no waitlist for a distance that is sold out.

Registration Location: to be confirmed

Registration/Transfers Date / Time:

• Saturday 20 June 2026, 9:00am-4:00pm

Transfers to another distance

Transfers of distance are subject to availability. If a distance is sold out there will be no transfers available to that distance.

• Prior to midnight Monday 11 May 2026 you can transfer up or down a distance online by logging into your Active account. There is no fee but you must pay the difference in entry fee (at that time) if you go up in distance. There is no refund for going down distance.
• After midnight Monday 11 May 2026, transfers to another distance can only be done in person at Registration. There is no fee but you must pay the difference in entry fee (at that time) if you go up in distance. There is no refund for going down distance.

Please note there is no ability to Transfer to another Atlas Events event.

Transfer to another person

Transfers to another person must be within the same distance. If the new participant wants to change distance also then they must do that in a separate step (see above) after the transfer. There is a $20 transfer fee.

Prior to 5pm Monday 11 May 2026 transfers to another person can be done online by going to your Active account and selecting Transfer to another person. 

Steps to Transfer to Another Person (prior to 5pm Monday 11 May 2026)

1. Log into your Active account and access My Events
2. Select Hervey Bay Half Marathon Festival and click transfer registration
3. Enter the new participant’s email address in the email address field
4. Enter the recipient’s email address again to confirm at Confirm email address
5. Click Submit
6. The new participant will receive an email inviting them to enter and pay the registration fee*
7. Your registration will be cancelled, and you will be refunded the entry fee less a $20 transfer fee.

* Please note the new participant enters and pays for their entry before your credit is processed and pays the current registration fee (not your original amount).

After 5pm Monday 11 May 2026 transfers to another person cannot be done online.

From this date, transfers can only be processed in person by either:

• The original participant who entered, or
• The person receiving the entry (must have the original participant’s registration confirmation email. SCREENSHOTS WILL NOT BE ACCEPTED).

There is a $20 transfer fee which can be paid in cash or by credit card.

Visit the Transfers desk for assistance. The person receiving the entry will be issued a new numbered Bib and the original Bib will be deregistered. This must be done in person during the following date/times:

Saturday 20 June 2026, 9:00am-4:00pm

If the person who receives the transferred entry then wants to transfer to another distance, then the same rules mentioned above apply. That is, if a distance is sold out there will be no transfers available to that distance and you must run in the distance entered by the original person.

Please note after 5pm Monday 11 May 2026 the Transfer transaction is a matter between the two persons offering and accepting the transfer – Atlas Events is not involved in that transaction, including charging or refunding. 

Due to recent reports of online scams, we strongly advise against purchasing entries from others via social media or resale platforms. Unfortunately, scammers can sell a single entry to multiple people and therefore we cannot verify if an entry is legitimate.

If you choose to accept an entry from someone else after this date, do not exchange any money unless you have received the physical race bib and/or they accompany you to the Event Precinct to process the transfer.

Cancellation Policy

Where eligible, the following refund fees are applicable for cancellations, depending on when the request is received. Please email [email protected] to arrange cancellation.

• Refund of 50% up to 5pm, 6 April 2026
• Refund of 25% up to 5pm, 11 May 2026
• No Refunds after 5pm, 11 May 2026

Please note there is no ability to transfer to another Atlas Events event.